Data Entry & Administrative Assistant for a US Company (LatAm Remote, Full-Time)

Paired is a global staffing and recruiting agency that pairs remote work with top-tier talent. We help individuals from around the world connect with great companies that are looking for their specific skill set. Our mission is to provide great jobs to talented people, no matter where they are located.

About the company

Our client is a US-based wholesale distributor of fresh produce and specialty food-service products. They supply supermarket chains, restaurants, quick-service brands, schools, healthcare facilities and other wholesalers across North and South America. Their back office is small and fast-moving, so this role will be a key part of keeping orders, invoices and records accurate day to day.

About the role

We're looking for a detail-obsessed Data Entry & Administrative Assistant based in Latin America to handle high-volume data work, support invoicing and billing, and help the office team with admin tasks and overflow.

What You'll Do

Data Entry & Records

• Transfer data quickly and accurately between internal spreadsheets and QuickBooks or other business software
• Audit, cross-reference and update large datasets, including packing slips, purchase orders, inventory lists and price sheets
• Build and maintain tracking sheets in Excel and Google Sheets using formulas like VLOOKUP, INDEX/MATCH, SUMIF and pivot tables

Invoicing & AP/AR Support

• Process, verify and generate customer invoices in QuickBooks Enterprise
• Send invoices and statements to customers by email and track payment status

Admin & Office Support

• Support managers and team members with admin tasks, special projects and overflow work
• Triage email inboxes and keep workflows moving
• Draft professional emails, follow up with vendors and customers on pending items, and escalated urgent issues

Requirements

• 2+ years of experience in heavy data entry, billing or administrative support
• 2+ years using Microsoft Excel and Word, plus Google Workspace (Docs, Sheets, Gmail, Drive)
• Typing speed of 45+ WPM and solid 10-key numeric entry
• Exceptional attention to detail, especially during long stretches of repetitive data work
• Fluent English with clear written and verbal communication
• Comfort working in a fast-paced environment with shifting priorities

Nice to have

• Nice to have: experience with QuickBooks or inventory management software

Work Setup Requirements

• Internet speed of at least 25 Mbps download and upload
• A backup plan for internet and power (for example, a mobile hotspot or secondary connection)
• Your own computer running an updated version of Windows
• A personal phone for calls and texts

Details

• Full-time, 40 hours per week, 100% remote
• Reliable coverage of the fixed shift including Sundays
• Independent contractor role, paid directly by the client twice a month
• The selection process includes a skills assessment (typing, 10-key and a data entry exercise

Additional Items

• Work From Anywhere
• Salary paid in US$
• International Brands Exposure