Executive Assistant

Executive Assistant

Remote | Full-Time

Monday – Friday, 9:00 AM – 5:00 PM EST

About the Role

We are looking for a proactive and highly organized Executive Assistant to support the CEO with executive, administrative, and operational tasks. This role requires someone who can manage priorities, coordinate schedules, handle communications, and maintain smooth day-to-day operations in a fast-paced environment.

Responsibilities

• Manage executive calendars, meetings, and travel arrangements.
• Coordinate schedules, appointments, and follow-up actions.
• Assist with contracts, invoices, onboarding documents, and administrative tasks.
• Track deadlines, projects, and operational workflows.
• Serve as a point of contact for clients, vendors, and business partners.
• Support event coordination, speaking engagements, and marketing-related activities.
• Handle confidential information with professionalism and discretion.
• Provide personal administrative support, including appointments, reservations, and vendor coordination.

Requirements

• 3+ years of experience as an Executive Assistant , Operations Coordinator , or similar role.
• English proficiency: C1 (Required).
• Excellent organizational and communication skills.
• Strong attention to detail and ability to multitask.
• Ability to work independently and manage competing priorities.
• Experience supporting executives, founders, or leadership teams.
• Comfortable working in a fast-paced startup or entrepreneurial environment.

Preferred Tools

• Google Workspace
• Slack
• Notion
• HubSpot
• Canva
• Project Management Tools
• ChatGPT and AI productivity tools

What We're Looking For

• Proactive and solution-oriented mindset
• Strong organizational skills
• Excellent communication and follow-through
• High level of professionalism and confidentiality
• Adaptable and comfortable with changing priorities